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Expenses and receipts syncing
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Automate expenses and receipts syncing with the Revolut Business API

Cut down on manual data entry, reduce errors, and improve efficiency by syncing your expenses and receipts automatically using the Revolut Business API

How Revolut can help​

Whether you're processing hundreds of expenses per week or want better visibility into company spending, the Revolut Business API makes it easy to automate receipt uploads to your systems and their reconciliation, helping you keep your records accurate and your systems in sync.

Practical example​

Your team uses an internal expense tool for employees to submit receipts and manage claims. You want to integrate the Revolut Business API to automate syncing this data with your accounting software.

Here’s how your system might interact with the API:

  • The internal tool fetches submitted expense reports via the Expenses endpoints
  • For each expense, it checks if receipts are available and retrieves them using the Receipt endpoint
  • If a related transaction exists, it reconciles the expense against the data from the Transactions endpoints (-> See Accounts and transactions syncing)
  • Your system then syncs the data with your ERP or accounting platform
  • All expense records remain up to date, audit-ready, and traceable – without manual input

This workflow reduces manual reconciliation effort, ensures data consistency, and improves spend transparency across the business.

Relevant features​

Expenses​

Track and retrieve employee expenses:

  • Access submitted expenses programmatically.
  • Retrieve metadata like category, amount, and tax rate.
  • Export or sync this data to accounting tools for faster processing.

Receipts​

Track and store receipts with ease:

  • Retrieve receipts linked to specific expenses.
  • Maintain accurate documentation for audits and compliance.
  • Improve visibility into your spending.

Related transactions​

Link expenses to transactions for accurate reconciliation:

  • Retrieve details of the transaction associated with an expense.
  • Improve clarity and traceability across your records.
  • Ensure audit readiness by pairing spend records with bank transactions.

Note: Not all expenses have a related transaction ID.

How to get started: Step-by-step​

Follow these steps to start syncing expenses and receipts using the Revolut Business API:

  1. Sign up: Create a Revolut Business account
  2. Set up authentication: Generate and securely store an access token to authenticate your app
  3. Retrieve expense data: Use the Expenses endpoints to access submitted expenses
  4. Get receipts: Retrieve receipts linked to each expense using the Receipt endpoint
  5. Fetch related transactions: Use the data from the Transactions endpoints to retrieve transaction details where available
  6. Sync with your accounting system: Export or push the data into your ERP or accounting platform

This setup can be tailored to your internal workflows, whether you're a small business or a complex finance team.

Business benefits​

By automating expense syncing with the Revolut Business API, your business can:

  • Save time and reduce manual work
  • Improve accuracy across your books and reporting tools
  • Gain real-time visibility into spend data
  • Eliminate air gaps between systems to reduce errors and limit potential internal fraud
  • Improve financial control and compliance
  • Reduce operational overhead

See it in action​

Rakuten​

Discover how Rakuten saved time on expense reporting and reconciliation.
👉 See the Rakuten case study

Challenges solved​

  • High volume of expenses and receipts
    Automate processing across multiple users and teams without bottlenecks.

  • Manual data entry and reconciliation
    Improve efficiency and reduce error rates with reliable automation.

  • Lack of real-time visibility
    Enable live reporting and financial oversight with synced data.

  • Complex internal systems
    Integrate easily with your existing tools, dashboards, or ERPs.

Read next​

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