Retrieve a list of expenses

Get all your expenses, or use the query parameters to filter the results.

The expenses are sorted by the expense_date value in reverse chronological order, and they're paginated. The maximum number of expenses returned per page is specified by the count parameter. To get the next page of results, make a new request and use the expense_date value from the last item of the previous page as the value for the to parameter.

The data enriched by the user, for example, VAT and cost centre, is returned under splits[].tax_rate and labels, respectively.

For more information, see the guides: Retrieve expenses and receipts.

Request

Query parameters

The date and time to retrieve the expenses from, including this date-time. Corresponds to the value of expense_date. Provided in ISO 8601 format.

Used also for pagination. To get back to the previous page of results, make a new request and use the expense_date value from the first item of the current page as the value for the from parameter.

The date and time to retrieve the expenses to, excluding this date-time. Corresponds to the value of expense_date. Provided in ISO 8601 format. The default value is the date and time at which you're calling the endpoint.

Used also for pagination. To get back to the next page of results, make a new request and use the expense_date value from the last item of the previous (current) page as the value for the to parameter.

Possible values: >= 1 and <= 500

Default value: 100

The maximum number of the expenses to retrieve per page. To get the next page of results, make a new request and use the expense_date value from the last item of the previous page as the value for the to parameter.

Possible values: [missing_info, awaiting_review, reverted, pending_reimbursement, refund_requested, refunded, approved, rejected]

Retrieves the expenses in the specified state.

Possible values: [atm, card_payment, fee, transfer, external, mileage_reimbursement]

The type of the transaction related to the expense. If provided, only expenses with transactions of this type are returned.

Response

List of expenses

Response body

Body array of objects

The ID of the expense.

Possible values: [missing_info, awaiting_review, rejected, pending_reimbursement, refund_requested, refunded, approved, reverted]

Indicates the state of the expense. Possible values:

missing_info: The expense is missing some required information.

This is the initial state of the expense when it's first created. Once the missing information is provided, the expense is ready to be submitted.
awaiting_review: The expense is awaiting approval before it can be completed.

The approver can approve, reject, or request repayment for the expense. It is also possible for the submitter to undo the submission at this stage.
rejected: The expense has been rejected by the approver.

The expense submitter (typically, the payer) should fix the issue that was the reason for the rejection and resubmit the expense.
pending_reimbursement: The reimbursement request has been approved, and the expense is awaiting reimbursement.

This state is possible for reimbursements (transaction type = External).
refund_requested: The expense has been rejected and repayment has been requested.*

This state is possible for card transactions. It indicates that following the review, the approver rejected the expense and requested that it be paid back to the business account. This can happen, for example, if an employee accidentally makes a personal purchase with their business card. Once the money has been returned, the admin can mark this expense as repaid.
refunded: The expense has been repaid.*

This state indicates that the admin has marked the expense as repaid.
approved: The expense has been approved and is now completed.*
reverted: The expense has been reverted.

This status indicates that the transaction related to the expense has been reverted. In such a case, the expense status is automatically set to reverted, and the expense is completed. This can happen, for example, when the transaction has been reverted by the merchant.

*Additionally, if an admin has previously approved the expense, marked it as repaid/completed, or requested repayment, they can revert their decision. In such a case, the expense goes back to the initial missing_info state.

For more information, see the guides: Retrieve expenses and receipts.

Possible values: [atm, card_payment, fee, transfer, external, mileage_reimbursement]

The type of the transaction related to the expense.

The description of the expense.

The date and time the expense was submitted in ISO 8601 format.

The date and time the expense was completed in ISO 8601 format.

The name of the team member who made the transaction, refund request, or ATM withdrawal, or the name of the business if the related transaction is of type fee.

The name of the merchant.

The ID of the transaction related to the expense. Not available for transactions of type external.

The expense data depends on the type of the expense and whether it has been completed.

Typically, it's the date and time of the expense transaction in ISO 8601 format.

If the transaction related to the expense is completed, it is the date and time of its completion (completed_at).
Otherwise, it is the date and time of its creation (created_at).

For reimbursements, it's the payment date provided in the reimbursement request.

Property count: <= 5 properties

The labels added to the expense, organised in groups.

You can have up to 5 label groups, with max. 1 label per group.

The labels are provided as an object, where each key is the name of a label group, and each value is a single-element array containing the selected label from that group.

The splits of the expense.

A single expense can be divided into multiple parts (splits), for example, to allocate different portions of the expense to different categories.

The original amount of the expense split.

The accounting category of the expense split.

The tax rate applied to the expense split.

The IDs of the receipts related to the expense.

The expense amount in billed currency.

Retrieve a list of expenses

Request​

Response​

Request

Response